Omaha Trustee Brent Wood made a request to see bank statements or checks at the March Villlage board meeting. stating this would help the trustees make spending decisions. He wanted to see at least two months’ prior statements, but another board member on Monday night suggested they see the statements farther back than that. The board then voted to have copies made, consisting of 1 ½ years of bank statements and cancelled checks for the trustees to look at. Treasurer Jane Schultz said that was a lot of paper and she didn’t want to be responsible for account numbers getting lost and falling into the wrong hands.
“We’ve got 11 accounts. What are you looking for?” President Bob Lambert asked. He wanted to know why it was important.
The treasurer said her office is open Monday, Wednesday, and Friday, and all are welcome to come in and look at the bank statements. She is willing to come in on Tuesday and Thursday also.
“When I print these, I am bonded and responsible for every bank statement. When it leaves this office, I am responsible, let alone, the time and the money and cost to print everything and then go through and mark out the 11 account numbers. I think it is asking too much to ask me to copy all of these” she stated.
The board then voted on a motion that the members would come in the office and look at the records instead of requiring Jane to make copies.
A massive water leak in the village was also reported at the March meeting of the village board. Apparently, the water heater in an empty trailer at the property of Don and Karen Williams had busted and was running into a ditch, causing the loss of approximately 1.3. million gallons over a three month period. The board agreed to give them some grace on the bill, which totaled $5129.40. The board voted to split the bill into thirds and the owners would pay one of the payments, with the village picking up the remainder, since they were estimating water bills in the superintendent’s absence. The $1709.80 in payments will be spread out over 17 months.
The meeting convened at 7:00 p.m. with all trustees present except for the seat of Ashley Douglass. The reading of the February minutes resulted in some discussion. There were a couple of changes noted by Trustee Scott Sauls. One was to change the word “appointed” to the word “nominated” regarding Jim Doyle being placed in Douglass’ vacant seat. He also said the $7-8000 expense which was quoted on the sewer, should in actuality be $7-10,000. The minutes were approved with these corrections. Sauls noted there was a $400 deficit in the fire department account that was less than last month. Treasurer Jane Schultz stated that amount was for the truck payment. Trustee Sauls requested the truck payment be noted in the trustees’ folders each month to help them keep track. The treasurer said there were a couple more bills to come in yet. Treasurer’s report: The NCOE letter requesting donations for the graduation party has arrived. The board voted to donate $200 to the party for the seniors at NCOE.
Fire Chief Richard Noel had one call for the month of February: a car crash on 141. He stated there will be a charge for that call, but that everything else was the same as last month. He said an inventory sheet he requested has not come yet.
The parks and recreation report was given by Jane. Saturday, April 13, there will be an Easter Egg Hunt at the reservoir at 1 p.m. Jane said they would not be under the awning, which is in need of repairs. The village is still getting estimates for fixing that. Progressive is their insurance company. She said estimates were slow coming in because of the cold weather. There will be a meeting on March 25 at 6:30 p.m. The board voted to use $200 from the Parks and Recreation Fund for the Easter Egg hunt.
Clerk Patty Chittenden passed out statements of economic interest for the trustees to sign.
President Lambert thanked everyone who helped with the meter reading. He stated that Andy Pritchett did not have the earlier announced surgery and is to see another doctor. He wants to be released back to work, but the village may still need volunteers to help.
The Board voted to accept the nomination of Jim Doyle to fill Ashley Douglass’ vacant seat on the board.
Town wide yard sales are scheduled for May 10-11, with Clean up Day on May 13. The Village will get two dumpsters. Jane said she believes the price will be $325 for each dumpster.
After that, there were no visitor concerns, no trustee concerns, and the President said there was no longer a need for an executive session.
The meeting was adjourned at 7:45 p.m.
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